School District #62 (Sooke)
HEALTH AND SAFETY
Sept. 22/92; May 23/95;
27/15; June 3/16 (housekeeping)
1) Every employee of the Sooke School
District has a duty to work in a safe manner, to ensure safe working
conditions, report any unsafe conditions, and to promote safe working practices
and positive attitudes toward accident prevention.
employee shall perform his/her job only if it is safe to do so.
1) endeavour to provide and maintain a
healthy and safe working and learning environment.
2) be responsible for ensuring that adequate
direction is given to employees in the safe performance of their duties.
3) ensure that
regular inspections are conducted, at appropriate intervals, of all district
premises, equipment, work methods and work practices, and ensure that prompt
action is undertaken to correct any hazardous conditions found.
Staff" refers to Board Office staff and site managers, i.e. School Principals, Facilities Director.)
1) ensure that adequate standards, policies,
procedures and work practices for maintenance of buildings and equipment and
for the performance of all potentially hazardous tasks are established to
ensure a healthy and safe working and learning environment.
2) provide instruction in supervision of
workers in the safe performance of their work.
3) co-ordinate safety programs such as
earthquake safety and hazardous materials programs.
4) upon identification and investigation of
hazardous working and learning conditions, will forward concerns to and review
recommendations of the Site and District Joint Health and Safety Committees and
implement practices and procedures to eliminate or effectively control hazards.
5) ensure that safeguards, safety appliances
and devices, including personal protective equipment necessary for the
protection of employees and students, are available and are used by the
6) comply with WorkSafeBC First Aid
regulations and ensure that persons with valid First Aid Certificate are
employed where required by WorkSafeBC regulations, and that appropriately
equipped first aid facilities are present at each work site.
7) ensure that a District Health and Safety
Committee, and Site Joint Health and Safety Committees are established and meet
8) ensure that all pertinent and required
records and statistics are maintained and reviewed.
9) ensure that
regular inspections are carried out at each site in accordance with District
and W.C.B. regulations.
refers to school vice-principals, foremen and other direct supervisors.)
1) ensure that all new/transferred employees
receive proper orientation and are provided with training in all safe work
procedures required for their job.
2) be alert to unsafe working practices and
conditions, and deal with them promptly and effectively.
3) report any real or potential hazard(s) to
the Facilities Manager and the Site
Joint Health and Safety Committee. (See Appendix C.)
4) ensure that all incidents and accidents
are investigated to determine probable cause, that an accident report form is
completed, and where required, a written accident investigation report
including recommendations to reduce the possibility of recurrence, is submitted
to the District OH&S Coordinator and the Site and District Health and
5) enforce safety regulations.
6) enforce the use of safeguards, safety
appliances and devices, including the wearing of personal protective equipment.
7) establish, maintain, and update safe work
procedures and policies at the worksite.
8) set a good example of safe and healthy
9) ensure regular maintenance is carried out
on equipment and machinery.
10) encourage incident, accident and hazard
11) carry out,
with their staff, regular inspections of their designated areas on site, as
directed by administrative staff, and in accordance with District and WorkSafeBC
1) perform all tasks using safe work
procedures required to ensure minimum risk of injury or accident to themselves
2) report all injuries, incidents and
accidents to their supervisor and assist in completing the appropriate report
3) wear and/or use personal protective
clothing and equipment as well as safeguards, safety appliances and devices, as
4) comply with all health and safety
regulations and directives.
5) report all health and safety hazards to
6) not remove, impair or render ineffective
any safeguard provided for protection.
7) adopt a responsible attitude toward
health and safety on the job.
themselves with the procedures for refusing unsafe work.
Employee: Do not carry out, or cause
to be carried out, any work or process that could harm another person.
Immediately report the unsafe condition or process to
Provide input for resolving the refusal.
If no resolution can be found, after following the refusal
process as outlined below, notify WorkSafeBC.
Representative: When requested,
as outlined in WorkSafeBC regulation 3.12, provide input for resolving the
Principal/supervisor: Immediately investigate reported refusal
Resolve the hazard reported by the employee or indicate to
the employee why the situation is not considered a hazard.
If no resolution can be found, notify WorkSafeBC.
Provide alternate, constructive work while the issue is
1: Employee reports hazard and Principal/Supervisor
2: If the situation is not resolved
in step 1, it is further investigated by the Human Resources Director (or
designate) in the presence of a union representative and the reporting employee.
3: If the situation is not resolved
in step 2, the Human Resources Director (or
designate) and the employee shall separately notify WorkSafeBC.
and regulation will be enforced by supervisors and managers. Any employee who fails to comply with
District or WorkSafeBC health and safety regulations will be subject to the
District’s progressive discipline process.
The following general
safety rules are provided to help everyone do their job correctly and
safely. Compliance with these common
sense rules and procedures is necessary to prevent injury and accident.
work processes used by School Board employees will have written safe work
procedures or, where there is more than one way to complete a task, written
best practices. All employees required
to perform work processes or operate machinery will receive proper instruction
and training, and written safe work procedures will be made accessible and
available to all employees, on the District intranet site in a ‘safe work
supervisor will ensure that safe work procedures specific to the work site are
provided. These will likely include, but
not be limited to: emergency evacuation
procedures (see Board Policy and Regulations F-501), operation of equipment,
safe work procedures for science lab workers, shops, and art departments
(teachers and assistants), safe work procedures for working with chemicals
(custodians, facilities staff)
whom trade qualifications are required to perform their duties will be deemed
to have had proper training in the safe work procedures associated with the
machinery and processes related to that trade.
Trade certificates will be retained as required records, and supervisors
of these employees will ensure that standards of safety are maintained.
safe work procedures and retraining of staff will be conducted as required.
procedures should be developed by supervisors in consultation with workers and
site or District joint health and safety committee members.
review the safe work procedures regularly to ensure they are accurate and
effective. If a task or equipment changes, the safe work procedure(s)
that relate to this change must also be updated.
Job Hazard Assessments, Operator’s Manuals, and the internet
can be great sources of information to be used as a reference for writing safe
The safe work
procedures will include:
The District Safe Work Procedure template should be used
when writing or reviewing procedures.
Work Procedures and Best Practices
Name of Procedure
This Safe Work Procedure must be
reviewed any time the task, equipment, or materials change.
Required Personal Protective Equipment
and Devices Delete this text and the Pictograms that do not apply. Add any additional personal protective
equipment required and devices.
Eye Protection Required
Dust Mask Required
CSA Approved Safety Footwear Required
Long or loose hair
must be tied back or contained
No jewelry, watches,
rings, necklaces etc.
Define type Gloves Required
Gloves must not be
worn when operating this equipment
NIOSH Approved Respirator Required
Fume Hood Required
loose fitting clothing
this text and list all training that is required prior to completing this
- Trades Training
- In house training from experienced driver
- Operating manual
Pre-Operational Safety Checks
Safe Work Procedure
Inspect required personal protective
equipment and replace if required.
Put on all required personal protective
Delete this text and continue
writing procedure. Enter any caution
statements as required.
an emergency situation occurs while conducting this task, or there is an
equipment malfunction, shut the equipment off immediately and follow the lock
REPORT ANY HAZARDOUS SITUATION TO YOUR
this text and enter any housekeeping items that are required after completing
By: type name of Director/Manager/Principal
#62 School Board (Sooke) is committed to identify hazards and implement
identification and risk assessment provide an opportunity to recognize health
and safety problems before they result in injury or damage. The results of this process will also be used
to develop or update safe work procedures, emergency response procedures,
training for workers, inspections and assisting joint health and safety
Supervisors are responsible for ensuring that hazard identification and risk
assessments are done. Workers and Joint
Health and Safety Committee members need to be involved in the process, as they
are most familiar with their work, so may be able to provide a greater insight
to the risk and possible controls. All
those involved in the process shall be trained in the process.
assessments should be done any time a new job/task is introduced, or when a
job/task changes. Jobs/tasks that have
been assessed to be High risk need to be reviewed regularly, to ensure that
controls are still adequate.
Hazard: any condition
or circumstance that has the potential to cause injury, illness, disease or
damage to property and equipment.
Types of hazards:
of probability of injury or illness and its severity.
1) Identify/inventory all work done.
2) Identify the hazards with each task.
3) Rate the hazards by their degree of risk.
4) Ensure the controls in place are appropriate.
5) Assess the residual risk.
hazards have been identified it is important that they be evaluated in terms of
the danger or risk they pose to workers.
This ensures hazards that create the greatest problems are dealt with
many tools available that can be used to assess risks. Any can be used, but they should include:
Once it is determined that an exposure problem exists, means
shall be developed to control it. The
following priority approach shall be used to reduce the hazard/exposure level
Personal Protective Equipment:
Repeat the risk assessment
evaluation for the hazard with all controls in place to determine the new level
of risk. If the residual risk is
moderate or high, the process should be repeated again.
form shall be provided for District hazard identification and risk assessments,
but different forms may be used for different kinds of assessments. See the following pages for the District form.
HAZARD IDENTIFICATION, RISK ASSESSMENT AND CONTROL WORKSHEET
Done by: _ Date:
Date to be Complete by
Initial when done
See “Steps” on next page.
HAZARD IDENTIFICATION, RISK ASSESSMENT AND CONTROL WORKSHEET
1) Identify the hazards with each job or task.
2) Rate the hazards by their degree of risk
(without controls in place) using the following charts.
3) List current controls.
4) Make recommendations for new controls if
needed. Try elimination or substitution first, then engineering controls
(guards, screens, mufflers, ventilation, etc) first, then administrative
controls (signage, pylons, reminders, shift changes, etc.), and only then
consider personal protective equipment (gloves, goggles, masks, etc).
Determine how quickly the recommended controls should/can be put in
place and assign responsibility for ensuring the work is done.
the level of risk with all controls in place.
This residual risk should be low.
Severity of Consequence:
Numerous fatalities; extensive damage
(over $1,000,000); major
Several fatalities; damage $500,000 to $999,999 75
Fatality; damage $100,000 to $499,999 50
Extremely serious injury/ disease
damage $1,000 to $99,999 30
Disabling injuries, reversible tissue damage;
damage up to $999 10
Minor cuts, bruises, irritations; minor damage 2
The injury/ disease and
the determined consequences ...
Are the most likely & expected result. 10
quite possible, would not be unusual, having a
Would be an unusual sequence or coincidence.
Would be a remotely possible
coincidence. It has been
however, to have happened. 1
Would be extremely remote but conceivably possible
Has never happened after many years
of exposure. 0.5
Would be practically impossible: a “one in a million”
possibility. Has never happened
The worker is exposed to the hazard…
many times daily) 10
(approximately once daily) 6
once per week to once per month) 3
(from once per month to once per year) 2
Rarely (it has
been known to occur) 1
rarely (not known to have occurred,
but considered remotely possible) 0.5
Risk Rating = C x E x P
#62 School Board (Sooke) is committed to identify and catalogue all chemicals
and harmful substances used at work sites under its control. A full inventory will be developed by the
district's OH&S Coordinator for all hazardous materials and substances at
each work site. The basis of this
procedure is the WHMIS legislation. This
A. an inventory
of all controlled products used/stored on School Board property.
B. labelling of
all controlled products before they are used.
C. acquisition of
Safety Data Sheets for all controlled products used/stored on School Board
D. adequate and
proper education and training for all School Board employees regarding the
handling, storage and use of controlled products.
of, education and training in safe work procedures, spill clean up, emergency
procedures and first aid procedures specific to the treatment of hazardous
materials and substances.
program has been implemented and the maintenance thereof shall be the
responsibility of the District OH&S Coordinator and the District Health and
Safety Committees. (See Appendix B,
WHMIS Program and Procedures.)
Note: The Government of Canada has committed to move
to the Global Harmonized System (GHS) by June 2015. When this happens, the District will make the
appropriate changes to comply with the new regulations.
orientation of new or transferred employees will be conducted on site as
indicated on the Employee Health and Safety Orientation Form, and will include:
A. familiarization with the School
Board's Health and Safety Program, and required safe work procedures.
B. the location of First Aid
C. procedures for reporting
injuries, incidents and accidents.
D. procedures for reporting
E. emergency procedures.
F. the location of Material Safety
G. review of existing hazards or
problems at the work area.
H. specific safe work procedures
directly related to the employee's job.
I. the location and proper use of
personal protective equipment.
J. expected quality and quantity
of work, and expected behaviour.
K. WHMIS instruction and training.
will receive specific training and direction, where necessary, to carry out
their duties. This will include:
A. discussion of safety activities
at management meetings.
B. training in techniques of
effective communication, motivation, instruction/training, and supervision.
C. how to conduct inspections.
D. how to conduct accident
E. use and care of site related
personal protective equipment.
F. emergency procedures.
G. how to
conduct staff meetings/crew talks.
EMPLOYEE HEALTH AND SAFETY ORIENTATION FORM
New Worker Orientation Handbook (read)
Procedures for reporting injury, incident and
Procedures for reporting hazard(s)
Worksite location of First Aid services
Worksite Emergency procedures (fire,
of Safety Data Sheets
Student Safety Plans (if applicable)
Working Alone Procedures
Joint H&S Committee information
Review of existing hazards/problems at
Job related safe work procedures
Location/use of emergency equipment
Location/use of personal protective equipment
Procedure for summoning assistance
Expected quality, quantity of work
employees from exposure to agents hazardous to their health, whether chemical,
physical or biological, at worksites within the jurisdiction of the Sooke
School Board, every effort will be made to ensure that all such agents are
recognized, evaluated and that exposure is effectively controlled. Workplace exposures will be monitored as
levels will be monitored annually in areas where noise exceeds 85 DBA on a
regular basis, to ensure that the hearing protection prescribed for that area
is adequate to eliminate this hazard. Work areas where steady state noise
levels exceed 85 dBa will be indicated with warning signs.
contaminant levels will be monitored as and where there is reason to believe
permissible levels have been exceeded.
entry monitoring for toxic chemicals, combustible gases and oxygen levels will
be conducted prior to entry, as required.
(See District Confined Space Entry Program.)
If a worker
feels endangered as a result of potentially harmful agents, whether chemical,
physical or biological, he/she is to notify their supervisor of the condition,
and the supervisor will take action to investigate and, if required, evacuate
the area to prevent accident or injury.
where harmful agents are found in excess of permissible concentrations, control
measures will be implemented by the School Board, and their effectiveness will
be evaluated by further sampling.
Workers will receive training when those measures include the use of
personal protective equipment, or other worker controlled device and such
training will be documented.
Records of any
and all health monitoring must be kept by the Personnel Department and
evaluated to determine if the present program of hazard control is effective.
#62 School Board (Sooke) will conduct annual hearing testing for all employees
regularly exposed to noise in excess of 85 dBa.
protection will be provided and must be worn where prescribed.
health monitoring must be maintained by the Human Resources Department. Statistics and analytical information
generated from health monitoring reports will be reviewed by the District
Health and Safety Committee and the Board to determine if the present program of
hazard control is effective and if other action is required. Confidentiality of health monitoring records
will be maintained.
The Board of
School Trustees will ensure that supervision of workers is provided to ensure
that work is planned and carried out in accordance with safe work procedures.
is a person who instructs or directs employees in the safe performance of their
duties. Those who directly supervise workers have the most influence over
safety performance by correcting unsafe behaviour while recognising and
reinforcing safe work practices.
management meetings will include discussion of health and safety activities and
accident trends to determine necessary courses of action.
meetings will include discussion of health and safety developments which
planning must take place for all major projects to ensure proper co-ordination
of all departments involved and to ensure other affected agencies are notified
all work sites, including buildings, structures, grounds, excavations, tools,
equipment, machinery, work methods and practices shall be done by site staff in
accordance with WorkSafeBC Regulation.
All areas will
be inspected at least quarterly (September, January, March and June) with the
Facilities complex (excluding administration area)
All Industrial Education teaching areas
All Home Economics teaching areas
All playground areas and equipment
Any area that the Site Administrator deems to be
All Science areas
Inspect all sites, during working hours, to ensure
that proper safe work procedures are being used.
of Machinery, Tools and Equipment:
Machinery, tools and equipment shall be inspected
in accordance with the manufacturer's recommendations or as otherwise specified
in relevant sections of the WorkSafeBC Regulations.
inspections shall be carried out by the Site Joint Health and Safety Committee or
other staff trained to complete inspections.
Copies of site
inspection reports will be reviewed and retained by the Site Joint Health and
Safety Committee and a copy shall be sent to the District Health and Safety
or harmful conditions, procedures or practices exist, supervisors shall take
action to have the hazard corrected without undue delay.
action required must be recorded in the Site Monthly Safety Meeting minutes.
checklists are posted on the District Sharepoint site.
School Board will ensure that adequate First Aid attendant(s) are available at
each work site and that facilities, equipment and supplies adequate to the
workforce are also available, as required by WorkSafeBC regulation.
The First aid
attendant will keep treatment records reflecting identification of the patient,
a factual account of the accident, injuries and treatment given. These records will be reviewed regularly by
the Site Joint Occupational Health and Safety Committee and forwarded to the
District Joint Health and Safety Committee.
The First Aid attendant will have adequate training in emergency
procedures in the event of exposure to hazardous substances, and how to find
necessary information on Safety Data Sheets.
that result in the worker seeking further treatment by doctor or other medical
professional shall be documented on a WSBC Form 7 and reported to Human Resources
staff, who will report to WorkSafeBC as soon as possible (within 3 working
Health and Safety Committees will complete an annual First Aid Assessment.
SD62 First Aid Assessment
Ergonomics is the
study of people and their interaction with the elements of their jobs or tasks,
including equipment, tools, facilities, processes, and environment. It is a
multidisciplinary field of study that integrates engineering, medicine, design,
and industrial psychology.
In a more practical sense,
ergonomics is the science of human comfort. When aspects of work or the
workplace challenge or stress the human body beyond its capabilities, the
result is often a musculoskeletal injury (MSI). MSIs are also known by several
other names, including:
Whatever name is used, these injuries belong to a group of
sprain and strain injuries that can affect muscles, nerves, tendons, ligaments,
joints, cartilage, blood vessels, or spinal discs in the body. MSIs do not
include injuries resulting from slips, trips, falls, cuts, motor vehicle
accidents, or similar accidents; however, a close look at the causes of these
acute injuries often reveals design problems that can be corrected.
To help avoid MSIs, work demands should not exceed the
physical capabilities of the worker.
The School District will initiate and maintain and regularly
review an ergonomic program that will include records documenting the
identification, assessment, and control of worker exposure to ergonomics risk
factors, in accordance with the Occupational Health and Safety Regulation of
The ergonomics program is a collaborative effort that
includes managers, supervisors, and workers. The Health and Safety Coordinator
shall be responsible for the program’s implementation, management, and
record-keeping requirements, and will report from time to time (at least
annually) to the District Joint health and safety committee on the status and
activities of the program.
or accidents no matter how minor are to be reported to supervisors for
immediate action. Supervisors must
notify the Department/School manager, and the Site Occupational Health and
Safety Committee to arrange for an accident investigation, if one is warranted.
of accidents and occupational diseases will be conducted in order to determine
the probable cause(s), to identify any unsafe conditions, actions or procedures
which may have contributed to the result, and to develop corrective measures to
prevent similar accidents or occurrences.
The investigation report shall be submitted to Human Resources.
must be immediately be notified by the Human Resources Department in the
incident that results in a serious or major loss must also be
investigated. These would include:
Act Part 3 Division 10 Section 173)
investigation team will consist of a worker representative and an employer
representative. Where feasible, a member
of the Site Joint Health and Safety Committee should also be part of the
report shall be recorded on a WSBC Form 52E40 and will include:
Copies of the
accident report will be forwarded without delay to the District and Site Joint Health
and Safety Committees, and the WorkSafeBC for review. Corrective action will be initiated
immediately to prevent recurrence, and a report of action taken directed to the
District and Site Joint Health and Safety Committees. The accident area will be left untouched
until the investigation is completed and evidence retained, except where
actions are necessary to prevent further injury, if rescue operations are in
progress, or until permission to clear the scene has been granted by the WorkSafeBC
officer. Feedback will be directed to
the investigation team through the Joint Health and Safety Committees.
records and statistics will be maintained by each Site Joint Health and Safety
Committee and by the District Health and Safety Committee in order to be
available for review and identification of problem areas and trends, such that
proper actions can be initiated where required.
Records which must be kept include:
The District Joint
Health and Safety Committee has been established and consists of the following
1 custodial staff representative
1 clerical staff representative
1 bus driver representative
1 education assistant representative
1 trade representatives
2 Sooke Teachers' Association representatives
1 Principal/Vice Principal
1 Occupational H&S Coordinator
1 Facilities Manager
members shall commit to a term of one year.
The OH&S Coordinator will act as management co-chair and the
membership shall elect a worker chairperson and secretary from among them, The
District Health and Safety Committee will hold regular meetings at least once a
month, and will record and maintain minutes of proceedings. However, in place of meetings the committee
may, from time to time, perform District inspections of work sites and work
practices. Copies of minutes will be
made available to all employees.
Health and Safety Committee shall:
Site Joint Health and Safety Committees have
been established and will consist of employer and worker representatives to
total not less than 4 members. They will
hold regular meetings at least once per month, and will record and maintain
minutes of proceedings. Copies of
minutes will be forwarded to the District Health and Safety Committee, and site
The Site Joint
Health and Safety Committee shall:
The names and
work locations of each of the District and Site Joint Health and Safety
Committee members shall be posted in a conspicuous place or places where they
are most likely to come to the attention of the workers.
Administrative Process for Hiring
Contractors or Designating a Prime Contractor
in Accordance with the Workers Compensation
Act and the Occupational Health and Safety Regulation
Unless otherwise agreed in writing, School District No. 62 (Sooke) is
directly responsible for the occupational health and safety of all workers,
contractors or other persons on the work site.
Parties that may be involved:
A Single Contractor is a person or firm engaged to perform specific
work or to provide a service during a specified time period that does not
coordinate the occupational health and safety of other contractors. The Single Contractor enters into a written
agreement with the School District to confirm
the Single Contractor’s responsibility for the occupational health and safety
of its employees.
A Prime Contractor is a person or firm that enters into a
written agreement with the School District to
coordinate the occupational health and safety activities of the Prime Contractor’s
employees and other employers, workers and persons on a multiple-employer SD62
worksite. Reference: the Workers
Compensation Act of BC Section 118.
The SD62 Purchasing and/or Facilities representative will include the
following language in the invitation
to tender, and will select the contractor in accordance with the SD62 Purchasing
Prior to commencement
of work the Contractor shall:
CONTRACT DESCRIPTION: ________________________________________
AGREEMENT FOR OCCUPATIONAL HEALTH & SAFETY
to the Workers Compensation Act (Part 3 Section 106)
"Contractor" means a contractor, employer or
person who enters into this written agreement with School District No. 62
(Sooke) to abide by the Workers Compensation Act and the Occupational Health
and Safety Regulation.
By signing this agreement, ________________________________________________
agrees to assume the responsibilities of a contractor for the purpose of
compliance with the Workers Compensation Act and the Occupational Health and
As a Contractor signing this agreement with
SD62, you are agreeing that your personnel will comply with the Workers
Compensation Act and the Occupational Health and Safety Regulation.
The Contractor will provide the
following information to School District No. 62:
During work the Contractor shall:
Any occupational health and safety
violation by the Contractor shall be considered a breach of contract which may
result in termination or suspension of the contract and/or any other actions
deemed appropriate at the discretion of School District No. 62 (Sooke).
Any penalties, sanctions or additional
costs levied against the Contractor will be the sole responsibility of the
I, the undersigned, acknowledge having
read and understand the information above.
By signing this agreement, I agree as a
representative of the firm noted below, to assume the responsibilities of the Contractor.
Firm Name (print) Contractor
School District No. 62 (Sooke)
CONTRACT DESCRIPTION: _________________________________________
DESIGNATION FOR OCCUPATIONAL HEALTH & SAFETY
Owner (School District No.
person or firm that enters into a written agreement with School District No.
62 (Sooke) to coordinate the occupational health and safety activities of the
Prime Contractor’s employees and other employers, workers and persons on a
multiple-employer SD62 worksite.
(Refer to the Workers Compensation Act Part 3 Section 118)
By signing this agreement,
_______________________________________________ agrees to assume the
responsibilities of a Prime Contractor as outlined in the Workers Compensation
Act Section 118 and Occupational Health and Safety Regulation 20.3. In general, the Prime Contractor coordinates
the occupational health and safety activities of all employers, workers and
other persons at the workplace.
By signing this agreement you are
agreeing that your personnel will comply with the Workers Compensation Act and
the Occupational Health and Safety Regulation.
If the Prime Contractor wishes to designate
another firm as the Prime Contractor, they shall advise School District No. 62
of their intentions in writing and obtain approval from the District prior to
the commencement of the new Prime Contractor designation. The new Prime Contractor must agree through
signature to all the terms of this agreement.
PRIME CONTRACTOR RESPONSIBILITIES:
The Prime Contractor will provide the
Any occupational health and safety
violation by the Prime Contractor or any other employer, worker or other person
on the workplace shall be considered a breach of contract which may result in
termination or suspension of the contract and/or any other actions deemed
appropriate at the discretion of School District No. 62 (Sooke).
Any penalties, sanctions or additional
costs levied against the Prime Contractor or sub-contractors will be the sole
responsibility of the Prime Contractor or the sub-contractors.
By signing this agreement, I agree as a
representative of the firm noted below, to assume the responsibilities of the
Prime Contractor for this work.
Contractor Firm Name (print) Prime
CONTRACT DESCRIPTION: _______________________________________________
APPENDIX “A” – EXTRAORDINARY
PRE-EXISTING HAZARD ASSESSMENT
NOTE: To be completed by the SD62 representative to make the Prime Contractor
aware of any extraordinary pre-existing hazards peculiar to the contract. This list does
not include the routine hazards of the job or hazards not known to the School District.
Due caution is always required by the contractor. Check one of the following:
Extraordinary Pre-Existing Hazards
Other – not specified
(Signature and Date)
APPENDIX “B” – Confirmation of OCCUPATIONAL HEALTH & SAFETY
Contractor Rep (Signature and Date) ________________________________________
APPENDIX “C” – RECORDS TO BE MAINTAINED AND AVAILABLE
documents required to be maintained and available by the Prime Contractor will
include, but will not be limited to:
School District Occupational Health and Safety Program will be reviewed on an
annual basis to identify the extent and effectiveness of existing health and
safety activities as well as to identify deficiencies in the program.
The District is committed
to maintaining WorkSafeBC Certificate of Recognition status through its certifying
partner, currently the BC Municipalities Safety Association. One of the prime requirements of COR
certification is an annual audit (performed by an external auditor in every
third year, and by trained SD62 staff in the other years) using the BCMSA audit
also see these related documents:
Procedures and Code of Conduct
A-110 Board – Staff Communication
C-310 Student Behaviour
C-314 Alcohol and Other Drugs
C-320 Bus Supervision
C-330 Student Travel
C-410 Child Abuse
C-430 Student Accident and
C-432 Protection of Students and
Maintenance of Order
C-433 HIV Aids
D-111 Volunteers in Schools
E-101 Personal Safety and
E-153 Employee Assistance Program
E-154 Personal Harassment
E-155 Sexual Harassment
E -530 SmokingF-330 Document Retention
F-501 Emergency Preparedness
Copies can be
found on the District Website and the District Sharepoint website.
Principals and Facilities supervisors, in consultation with the OH&S Coordinator,
will ensure that an inventory of controlled products will be developed and
manager/supervisor will ensure that Safety Data Sheets are requested for all
controlled products purchased and submitted to the OH&S Coordinator for
addition to the inventory. The end
recipient of the controlled product will ensure that proper supplier labels and
Safety Data Sheets are received and current, and report any deficiencies to the
related to the storage, handling and use of controlled products will be
identified and reviewed by the OH&S Coordinator, and brought to the
attention of the District Health and Safety Committee for recommendation and
employees will receive introductory training and education regarding the WHMIS
program upon induction. Specific
training will be given for those employees who are required to work with or in
close proximity to hazardous materials.
This will include Secondary School Science, Art, and Industrial Arts
teachers, as well as certain Facilities staff, First Aid attendants (as regards
hazardous materials contamination treatment), and other employees as
of WHMIS training will be kept and maintained.
yourself with the location and proper use of the following emergency equipment:
B. Get in the
habit of reading product labels and the Material Safety Data Sheet for the
substance you intend to use before you use it, even if you are familiar with
the substance. The data sheet may have
C. Wear the
prescribed personal protective gear .
This way you are protected in the event of an unforeseen accident.
D. Check the MSDS
sheet for cautions regarding contact lenses
E. Label all
decanted substances (materials transferred from their original container to
F. Good housekeeping
is a must. After use, return cleaned
equipment and unused substances to their original location, and check the MSDS
before disposing of waste hazardous materials.
Non-biodegradable or toxic wastes must be labelled with the name of the
substance, the date it was produced, a description of the hazard (ie. flammable
liquid), and your initials, and stored in a safe location for future disposal.
G. Make sure your
work area is clean before leaving.
H. WASH HANDS THOROUGHLY AFTER USE OF ANY
HAZARDOUS SUBSTANCE. Most ingestion
injuries occur when hazardous substances are transferred from hands to mouth.
instructions are intended for small spills only. For large spill that may present a hazard to
the environment, a health hazard, or for which you lack the expertise to handle
yourself, personnel familiar with environmental regulations should be consulted
before proceeding with clean-up.
working with, or in close proximity to hazardous materials should make
themselves familiar with the location and proper use of personal protective and
emergency equipment. These may
include: chemical safety goggles, spill
pillows/dikes, gloves, eyewash station, lab coat/apron, first aid kit,
respirator, Material Safety Data Sheets, spill clean-up kit.
A. Identify the chemical
B. Prevent spread into sewer
C. Report all chemical spills
immediately to the site supervisor.
D. Consult the Material
Safety Data Sheet for proper personal protective gear, and any special
precautions required for that substance.
E. Wear the proper personal
protective gear before proceeding to clean up any spill.
F. Make sure the area is well
G. Separate the spill area
from the rest of the workplace, and clear out any unnecessary people and
H. Use spill kit and spill
pillows or dikes to absorb the material, neutralize if required, and scoop into
heavy plastic bags or other suitable container.
READ INSTRUCTIONS IN SPILL KIT.
I. Any material retrieved for
disposal as hazardous waste must be
labelled with the chemical name, date of spill, nature of the hazard (i.e.
flammable liquid), and your initials.
sure to wash your hands thoroughly with soap and water afterwards. ***IF YOU ARE UNSURE OF HOW TO PROCEED,
GET HELP!*** Contact the Facilities
Manager or the OH&S Coordinator.
waste produced at any of the School district work sites must be properly identified
and stored for future disposal.
Hazardous waste must be stored in heavy plastic bags or other suitable
container and labelled with the name of the substance, the date it was
produced, the nature of the hazard (i.e. flammable liquid), and your initials. The storage area must be labelled to alert
other employees as to the presence of hazardous waste. Disposal will be arranged by work order through
the Facilities Office. Your work site
chemical inventory should reflect the presence of hazardous waste and its
attendants must have adequate and special training regarding the treatment of
injuries resulting from contact with hazardous materials. They must know the location of the Material
Safety Data Sheets and how to find first aid information contained
therein. When contamination with a
hazardous material has occurred:
1. Identify the hazardous substance.
2. Find the corresponding data sheet.
3. Follow the prescribed treatment.
WITH EYES: flush the eyes with large
quantities of water for at least 15 minutes.
WITH SKIN: flush the area with large
quantities of water, then wash with soap and water.
INHALATION: remove to fresh air. If not breathing, give mouth-to-mouth
resuscitation. Call physician.
INGESTION: CONSULT MSDS - this is imperative as some substances are
caustic and inducing vomiting will cause further damage.
If “yes”, have employees been
trained in their use/hazards/disposal and are MSDS sheets readily available to
Name of Product Date Training Done SDS Sheet Location
_____________________________ _________________ ______________
If “yes”, did you review with them
the specific controlled substances used in your department and how to work
safely with them?
Name of New Employee Date Training Done
Please complete and
return this form to Human Resources by
(if more space needed, please write on back
of this sheet)
All real or
potential hazards, injuries, incidents and accidents must be reported in order
to develop corrective action to prevent the situation from recurring.
If you observe
a hazardous condition or action:
1. Identify the hazard and
take corrective action where possible.
2. Report the hazard in
writing, corrected or not, to your supervisor.
The supervisor will investigate the hazard and take or recommendation
corrective action to the Site Joint Health and Safety Committee. Responsibility for action and a timeframe for
completion will be established.
no action is observed and the hazard persists, notify the Site Joint Health and
Safety Committee. In instances where
hazardous materials are involved, notify the OH&S Coordinator.
"near-misses" should be reported to your supervisor so that the
problem can be addressed before an accident occurs.
IN DOUBT CALL 911
should be treated in the following manner:
for the Site First Aid Attendant.
whatever assistance is within your capabilities until the first aid attendant
case of student injury, contact parents immediately.
first aid attendant should:
the extent of the injury (medical, trauma, non-emergency)
appropriate treatment (if it is within the capabilities of the first aid
- Call 911 in the event of the
affecting levels of consciousness
(head injuries, suspected overdoses, either medical or drug related)
or inhaled foreign objects
- For first
aid emergencies resulting from hazardous materials contamination, consult the MSDS.
PLEASE NOTE: There are no penalties for calling 911. When in doubt, or when it is felt that the
medical emergency is beyond the capabilities of the first aid attendant, 911 must be called.
all necessary paperwork is completed, signed, processed and filed. This could include:
a) In case of
staff - First Aid Report, Employers Report (Form 7), Investigation Report
(52E40) all need to be completed and sent to Human Resources.
b) In case of
student - School Protection Program (SPP) Accident Form is completed online.